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Services Tailored To Your Needs
True North Compliance & Privacy Services — Compliance Consulting That Protects Your People and Your Practice
Running an adult family home, healthcare clinic, or DHS-funded program shouldn’t feel like navigating a legal maze. True North Compliance & Privacy Services gives you clear, practical compliance consulting that reduces risk, saves time, and keeps your focus where it belongs: delivering quality care.
Why choose us
Specialized expertise: We focus on DHS, HIPAA, state-level regulations, and adult family home care requirements. You get consultants who know the rules and how they apply to your operations.
Practical solutions: Policies, audits, and training you can actually implement — not bulky manuals that gather dust.
Risk reduction: We identify gaps before they become investigations or penalties. Our approach prioritizes patient safety, privacy protection, and regulatory readiness.
Ongoing support: Compliance is continuous. We offer subscription services, scheduled check-ins, and rapid-response guidance for incident management.
Friendly, hands-on service: We treat your team like partners. We explain requirements clearly, train staff respectfully, and tailor plans to your budget and staffing realities.
Core services
Compliance assessments & gap analysis: Comprehensive reviews against DHS, HIPAA, and state-specific standards with prioritized action plans.
Policy and procedure development: Custom, easy-to-follow policies and forms built for adult family homes and healthcare providers.
HIPAA privacy & security program design: Risk assessments, breach readiness, technical and administrative safeguards, and Business Associate Agreement support.
Training & workforce development: Role-based, engaging training modules and on-site workshops to ensure staff understand and apply requirements.
Incident response & remediation: Step-by-step breach handling, documentation, reporting, and corrective action planning to minimize exposure.
Mock audits & readiness testing: Simulated inspections and tabletop exercises to ensure you’re audit-ready and confident.
Ongoing compliance management: Subscription packages with regular reviews, policy updates, and priority advisory access.
Real benefits you’ll see
Fewer regulatory findings and lower risk of fines or corrective actions.
Streamlined operations through clear policies and delegated responsibilities.
Improved trust from residents, families, and referral sources.
Faster, more confident responses to incidents and audits.
Peace of mind knowing compliance is managed by specialists who understand your industry.
Who we serve
Adult family homes and residential care providers
Small to mid-size healthcare practices
Organizations receiving DHS funding
Providers needing HIPAA and state regulatory alignment
Next steps Schedule a no-obligation consultation and get a customized compliance snapshot with prioritized recommendations. We’ll show you the most impactful, cost-effective steps to secure your operation and protect those you serve.
True North Compliance & Privacy Services — Practical compliance guidance that keeps your care compliant, safe, and sustainable. Contact us to get started. All Prices are starting points for new clients and may differ per project per customer.
Complete reorganization, audit, and correction of staff files
Price: $150 per staff file
(WA average: $75–$175)
Service description:
Comprehensive review and reorganization of each employee personnel file to ensure completeness, accuracy, and compliance with DHS, HIPAA, and relevant state regulations for adult family home care.
Verify required documentation: hiring paperwork, background checks, TB/health screenings, competency evaluations, training records (orientation, annual, in-service), certifications, licenses, and performance documentation.
Identify and correct missing, outdated, or inconsistent items; flag noncompliant or expiring credentials and recommend corrective actions.
Standardize file structure and labeling for easy retrieval and audit readiness.
Redact or secure sensitive PHI in accordance with HIPAA requirements.
Provide a summary report per staff file with findings, corrections made, and any recommended follow-up actions or policy adjustments.
Optional: implement an indexed master tracking spreadsheet for personnel records and offer staff-file training for your administrative team.
Turnaround and delivery:
Typical turnaround: 3–7 business days per batch of up to 10 files; expedited options available.
Deliverables: reorganized physical files or secured digital copies (per client preference), summary report for each file, and master tracking spreadsheet if selected.
Payment and terms:
Rate: $150 per staff file.
Minimum engagement: 5 files.
Billing: 50% deposit to begin; balance due upon delivery of completed files.
Travel or courier fees may apply for on-site work outside standard service area.
Why choose us:
Specialized experience with DHS, HIPAA, and Washington state regulations for adult family home care.
Friendly, practical guidance to make your personnel records audit-ready and defensible.
To schedule or request a quote, contact True North Compliance & Privacy Services with the number of files and preferred delivery method. All Prices are starting points for new clients and may differ per project per customer.
Annual Compliance Audit — Full-Year Review
Ensure your organization stays on track, protected, and inspection-ready with True North Compliance & Privacy Services’ Annual Compliance Audit: a comprehensive, year‑in‑review assessment tailored for DHS, HIPAA, and state Adult Family Home Care regulations.
What you get
Complete regulatory gap analysis: We review policies, procedures, personnel training, incident logs, documentation, and corrective actions across the full 12‑month period to identify compliance exposures and strengths.
Risk-prioritized findings: Issues are scored by risk and impact so you know what requires immediate attention vs. what can be scheduled into your improvement plan.
Evidence-based documentation: Each finding includes supporting evidence and a clear remediation path—action steps, responsibility assignments, and target dates—ready to present to regulators, auditors, or your board.
Privacy & security focused review: HIPAA risk areas (PHI handling, access controls, breach response, business associate agreements) are assessed end‑to‑end to reduce breach risk and fines.
DHS & state Adult Family Home Care readiness: Review of licensing requirements, staffing documentation, medication management, incident reporting, care plans, and resident rights to ensure compliance with state and DHS expectations.
Employee training and competency audit: Verification that required training occurred, evaluation of training effectiveness, and recommendations for ongoing competency monitoring.
Corrective action tracking: We build a prioritized corrective action plan and can manage follow‑up to closure or train your team to maintain momentum.
Executive summary & board-ready report: A concise, non-technical summary for leadership plus a detailed technical appendix for operations and auditors.
Why choose True North
Domain expertise: Specialized focus on DHS, HIPAA, and Adult Family Home Care compliance—no generic checklists.
Practical recommendations: Our plans are realistic, prioritized by risk, and designed for organizations of all sizes.
Friendly, collaborative approach: We work with your team to build sustainable processes, not create more paperwork.
Audit defense preparation: Documentation and remediation ready to demonstrate your good-faith compliance efforts to regulators.
Immediate benefits
Reduced regulatory risk and potential fines
Increased confidence for leadership, residents, families, and staff
Clear roadmap to fix gaps and prove remediation
Improved privacy and security posture to prevent breaches
Process snapshot (typical timeline: 4–8 weeks)
Kickoff & scope confirmation
Document and records collection
Interviews and staff observations
Full-year records review and gap analysis
Draft findings and remediation planning session
Final report delivered with prioritized corrective actions
Optional remediation management or follow-up audit
Next steps Schedule a brief scoping call with True North to customize the audit to your organization’s size, state requirements, and priorities. We’ll provide a fixed-fee proposal and timeline so you know the cost and outcome upfront.
Protect your residents, your staff, and your organization. Let True North Compliance & Privacy Services perform your Annual Compliance Audit and turn a year of records into a clear, actionable compliance advantage. All Prices are starting points for new clients and may differ per project per customer.
Hands-On Consulting Services
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A complete, DSHS‑style mock inspection covering resident files, staff files, medication systems, environmental safety, and administrative compliance.
Includes:
•Full survey‑ready packet
•Corrective action plan
•WAC citations
•Provider debrief
•7–10 business day follow‑up
Price: $1000 per home
(WA average: $500–$1,200)
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.Includes:
•Monthly file audits (resident + staff)
•Monthly medication system review
•Monthly environmental walk‑through
•Quarterly policy updates
•Priority support
•Unlimited compliance questions via email/text
Price: $450/month per home
(WA average: $300–$1,500/mo)
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Topics include:
•Abuse/neglect reporting
•HIPAA & privacy
•Documentation accuracy
•Medication compliance
•Emergency procedures
•Infection control
Price:
•$200 per training session (up to 6 staff)
•$350 for extended training (up to 12 staff)
(WA average: $150–$450)
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Schedule a free 30-minute call to see how we can help.
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Why We Do What We Do
At True North Compliance & Privacy Services, we transform the complexity of Washington State WAC regulations into structured, stress-free operational clarity for Adult Family Home providers. Backed by an extensive background in Healthcare Administration and specialized expertise in Health Information Management, chart auditing, and HIPAA privacy standards, we serve as your dedicated partner in quality assurance.
What Our Clients Say
"Having the peace of mind that my administrative requirements are in order is priceless."
"I highly recommend True North Compliance & Privacy! They were incredibly helpful in getting all of my administrative processes and documentation into compliance. Their knowledge, attention to detail, and guidance gave me confidence that everything was being handled correctly.
North Star Compliance made the process so much easier and less stressful. I’m truly grateful for their support and would highly recommend them to anyone who wants to make sure their business is compliant and running smoothly!"
Kristina Nation
AFH Provider
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